Profitability
How to Track Project Profitability in Real-Time
Learn how to automatically track costs, revenue, and margins across all your projects without spreadsheets.
From Chaos to Clarity,
Turn Every Project Into Profit
Automate cost tracking, balance team workloads, and see real-time margins ... all without a single spreadsheet.
CORE BENEFITS
Turn Every Project Into Profit Automatically
LetWorkflow tracks costs, balances workloads, and fixes data errors on its own—so you stay focused on clients, not spreadsheets.
Real-Time Profit Tracking
See revenue, costs, and margin update automatically—no manual calculations, ever.
Intelligent Workload Management
Stop overloading people and start using every billable hour wisely with guided capacity planning.
Self-Healing Data Engine
The platform fixes inconsistencies on its own so you sleep easy knowing your numbers are right.
SMART FEATURES
Unlock Profit Levers with Built-In Automation
Instant Cost Roll-Ups
Every task's cost cascades up through jobs, projects, and clients—giving you one true profit number at each level.
Automated Recurring Revenue
Bill retainers monthly, quarterly, or yearly—future invoices generate themselves.
Intelligent Resource Management
Know when a team or individual is at risk of over- or under-utilization before it impacts delivery.
Template-Powered Service Setup
Spin up a full project plan—activities, tasks, and billing rules—in one click using reusable templates.
Audit-Ready Report Generation
Every change, calculation, and user action is logged for effortless compliance and client confidence.
Enterprise-Grade Reliability
Built on Google Cloud with 99.9% uptime and automatic scaling as you grow.
SERVICE TEMPLATES
Manage Work Effectively with Configurable Services
Build a service catalog that mirrors your actual offerings. Define activities, set dependencies, and assign tasks once—then deploy complete project plans in seconds with guaranteed consistency.
- Drag-and-drop service builder with activity dependencies
- Pre-configured billing rules and rate cards per service
- One-click project creation from any template
- Automatic cost and timeline estimates
- Clone and customize templates for client variations
ARCHITECTURE & RELIABILITY
Always Accurate, Always On
Enterprise-grade infrastructure designed for accuracy, speed, and peace of mind. Your data is always protected and your numbers are always right.
Dual Processing Engine
Instant updates for time-sensitive changes like task completion and cost entries. Batch processing handles complex calculations without slowing you down.
Built-In Circuit Breakers
Automatic failover and recovery mechanisms prevent cascading failures. If one component hiccups, the rest of the system keeps running smoothly.
Nightly Verification
Every night, automated processes verify data integrity, reconcile calculations, and flag any inconsistencies for the self-healing engine to resolve.
Orphan & Stuck Task Recovery
Intelligent cleanup routines detect orphaned records and stuck processes, automatically resolving them before they cause data drift or billing errors.
SEE IT IN ACTION
Watch the 3-Minute Product Tour
See how LetWorkflow turns time sheets, costs, and revenue into one live profitability dashboard.
USE CASES
Built for Service-Based Teams Like Yours
Discover how teams across industries use LetWorkflow to cut admin time, prevent scope creep, and finally see their true profitability.
Creative & Digital Agencies
Stop Staff Overload & Missed Deadlines
"Our best people are burning out while others sit idle. We never know who's overbooked until it's too late."
LetWorkflow's allocation management shows capacity at a glance. One-click project templates ensure balanced, profitable delivery every time.
IT & Software Companies
Automate Recurring Revenue Tracking
"Managing retainers and support contracts in spreadsheets is a nightmare. We're leaving money on the table."
Automate renewals, track profitability per contract, and get instant visibility into support hours vs. revenue—without the manual work.
Professional Services Firms
Replace Disconnected Spreadsheets
"We can't tell which clients are profitable. Data lives in five different places and nothing syncs."
Live dashboards replace silos. Auto-generated invoices capture every billable hour. See profit per client, per project, per person—in real-time.
Healthcare Service Providers
Reclaim Time for Patient Care
"Admin work is stealing hours from actual patient care. Scheduling is chaos and billing is always behind."
Auto-balance clinician schedules, track cost per service line, and generate claim-ready invoices—so your team can focus on what matters.
INSIGHTS
Latest from the LetWorkflow Blog
Actionable strategies for service-based businesses to improve profitability, balance workloads, and scale smarter.
Resource Management
5 Tips for Balancing Team Workloads
Stop overworking your best people. Here's how to distribute work evenly across your team.
Data Quality
How Self-Healing Data Keeps Your Numbers Accurate
Discover how LetWorkFlow automatically detects and fixes data inconsistencies before they become problems.
Ready to Turn Every Project Into Profit?
Join the waitlist and be the first to experience automated profitability tracking for your service business.
FREQUENTLY ASKED QUESTIONS
Got Questions? We've Got Answers
How long does setup take?
Most teams are up and running within 24 hours. Our guided onboarding walks you through connecting your existing tools, importing client data, and configuring your service templates.
Do I need technical expertise?
Not at all. LetWorkflow is designed for service business owners and managers, not developers. If you can use a spreadsheet, you can use LetWorkflow—but with far better results.
What kind of support do you offer?
Every plan includes email support with 24-hour response times. Growth and Enterprise plans include priority support, dedicated success managers, and personalized onboarding.
Is my data secure?
Absolutely. We use bank-level encryption, SOC 2 compliant infrastructure, and automatic backups. Your data is yours—we never sell or share it with third parties.
What integrations are available?
LetWorkflow connects with the tools you already use: Google Workspace, Microsoft 365, Slack, QuickBooks, Xero, and more. Our API also supports custom integrations.
How does pricing work?
We offer simple, transparent pricing based on team size. No per-project fees, no hidden costs. Start with our free trial to see the value before committing.
Still have questions?
Contact Our Team →