Everything You Need to Run a Profitable, Happy Team
From project planning to client visibility, financial forecasting to team wellbeing — LetWorkFlow brings it all together.
PROJECT & TASK MANAGEMENT
From Big-Picture Planning to Granular Execution
Organize Work Your Way
Structure work as Clients → Projects → Jobs → Tasks → Subtasks with inherited permissions and cost roll-ups.
Task Command Center
Assign members, log hours, track actual vs estimated, add expenses, upload documents, leave comments — one view for everything.
Break Big Work Into Small Wins
Create subtasks with progress indicators and completion tracking to keep complex deliverables on track.
Know What Blocks What
Set dependencies, view chains, understand impact before reassigning. Never accidentally break a workflow.
My Work Dashboard
A personalized view into your work — see utilization trends, performance metrics, and key statistics. Owners see company-wide insights, managers see their team's numbers.
FINANCIAL INTELLIGENCE
Stop Guessing. Start Knowing.
Financial Command Center
Revenue vs projected, expense analysis, cash flow forecasting, workforce costs, service profitability, and YoY comparisons — all in one dashboard.
Client Budget Tracking
Per-client budgets with service lines, variance alerts, and snapshot history. Know exactly where every dollar goes.
Weekly Budget Planner
Allocate team hours per week with real-time cost projections and plan vs actual comparison. Stay ahead of overruns.
Costs That Calculate Themselves
Every hour and expense ripples from task → job → project → client in real-time. No manual roll-ups, ever.
Time Tracking
Log hours with notes, compare actual vs estimated, and review hour-by-hour history for any task or project.
TEAM & PERFORMANCE
Build a Team That Thrives, Not Just Delivers
The Manager's Morning Briefing
Projects, completion rates, financials, utilization, and wellbeing — everything a manager needs on one screen.
Personal Mission Control
Your tasks, performance metrics, deadlines, and personal stats — a dedicated view for every team member.
Performance Analytics
Team-wide and personal views with quality scores, productivity trends, and benchmarks to drive continuous improvement.
Wellbeing Monitoring
Daily emoji check-ins on a 1-5 scale, distress alerts for managers, team trends, and oversight tools. Catch burnout before it catches you.
Resource Allocation Planner
Utilization per member with overloaded and underutilized indicators. Balance workloads before delivery suffers.
CLIENT EXPERIENCE
Your Clients Deserve Visibility, Not Mystery
Client Portal
A branded, authenticated portal where clients see their projects, schedules, task status, and submit daily check-ins. Fewer "what's the status?" emails.
Project Transparency
Clients see their project list with status, progress tracking, and key dates. No more guessing about where things stand.
Shared Schedules
Clients view timelines and upcoming deliverables. Everyone stays aligned on what's coming and when.
Client Satisfaction Pulse
Clients submit mood check-ins to signal satisfaction or concerns. Catch issues before they become churn.
Client Universe
Manage clients with contacts, linked projects, budget tracking, and financial performance — a complete view of every client relationship.
AUTOMATION & INTELLIGENCE
Let the Platform Do the Busywork
Data That Fixes Itself
Dual processing, circuit breakers, nightly verification, and orphan recovery. Your numbers stay accurate without you lifting a finger.
Build Once, Deploy Anywhere
Drag-and-drop service builder with billing rules and one-click project creation. Spin up consistent project plans in seconds.
Smart Notifications
Real-time alerts for budget variances, task assignments, wellbeing flags, and team updates. Never miss what matters.
Revenue That Books Itself
Automated retainer and recurring billing rules per service. Set it once and let the platform handle invoicing cycles.
Files Where They Belong
Upload documents to tasks, projects, and jobs. Everything stays attached to the work it relates to.
AI AGENTS & INTELLIGENCE
Your AI Workforce, Built In
Agents Dashboard
A 6-tab command center to invoke agents, monitor activity, approve actions, browse artifacts, track credits, and manage team AI budgets — all in one place.
Credit-Based AI System
Transparent, predictable AI pricing. Credits scale with your needs — track usage in real time, set team budgets, and never get a surprise bill.
Team AI Budgets
Three-tier budget hierarchy — account, team, and individual. Allocate percentages, prevent any single team from draining the pool, and scale automatically with purchases.
Agent Audit Trail
Every agent action logged — inputs, outputs, approvals, timestamps, and credit costs. Full transparency for your team and your clients.
Business Intelligence Agents
Ask about your financials, team performance, or capacity in plain language. Get instant analysis from specialised AI analysts who know your data — like having a consultant on call.
Estimator Agent
Before any AI work begins, the Estimator clarifies your requirements, routes to the right agent team, and gives you a cost estimate — so you approve before credits are spent.
SECURITY, PRIVACY & COMPLIANCE
Enterprise-Grade Protection, Startup-Friendly Setup
Right People, Right Access
6 role levels with hierarchical permissions — the sidebar adapts automatically so everyone sees only what they should.
Privacy Controls
Cookie consent, data export, access requests, account deletion, and a privacy dashboard. GDPR compliance without enterprise complexity.
Complete Audit Trail
Every change, user, and action logged for compliance reporting. Know who did what, when, and why.
99.9% Uptime
Firebase and Google Cloud with auto-scaling and real-time sync. Your data is always protected and always available.
BILLING & ADMINISTRATION
Manage Your Account Without the Overhead
Self-Service Billing
Plans, payment methods, invoices, and subscription changes — all Stripe-powered. Manage your account without waiting on support.
Reach Us in One Click
Bug report, feature request, question, or just a thought — open the feedback modal and tell us directly. Every submission is categorized, tracked, and gets a real response from our team.
Customize Your Experience
Profile, password, privacy preferences, and notification settings. Make LetWorkFlow work the way you want.
WHY WORKFLOW
How LetWorkFlow Compares
| Capability | LetWorkFlow | Typical PM Tools |
|---|---|---|
| Client Portal with Login | ✓ Yes | Rare |
| Client Wellbeing Tracking | ✓ Yes | ✗ No |
| Real-Time Financial Dashboard | ✓ Yes | Limited |
| Client Budget Variance Alerts | ✓ Yes | ✗ No |
| Self-Healing Data Engine | ✓ Yes | ✗ No |
| Role-Based Dashboards (6 levels) | ✓ Yes | Limited |
| GDPR Privacy Dashboard | ✓ Yes | Rare |
| Specialist vs Manager Views | ✓ Yes | Rare |
| Task Dependencies & Subtasks | ✓ Yes | ✓ Yes |
| Automated Cost Roll-Ups | ✓ Yes | Limited |
| Daily Check-Ins (Team + Client) | ✓ Yes | ✗ No |
| Service Template Builder | ✓ Yes | Rare |
| AI Agent Suite (30+ agents) | ✓ Yes | ✗ No |
| AI Budget Management | ✓ Yes | ✗ No |
Ready to See It in Action?
Join hundreds of service businesses that have replaced spreadsheets with real-time profitability tracking.